Today, there are a variety of different letters for different purposes. Depending on the purpose of the letter and the recipient, I think that a letter should be written a certain way. I will show you how to write a friendly letter to a friend or family member, a memo for someone within a company, a medical report, a diary entry, and a magazine article.
Here is a template for a friendly letter:
[First Name Last Name]
[City, Province, Postal Code]
Dear [Recipient’s name],
In the opening of your friendly letter, you should ask the recipient how they are doing and what they have been up to.
In the middle of your letter, you should tell the recipient how you yourself are doing and what you have been doing lately. The real purpose for writing the letter will also be stated. This can be about a situation that has occurred that has affected you or the recipient of the letter, news, or anything that you would like the person to know.
At the end of your letter, say a goodbye statement and state whether you expect the person to send a letter back to you.
Here is an example of a letter:
4200 Lakeshore Drive
Ostagar, BC, V5L 3T4
March 13, 2012
How are you doing, brother? I hope you and your wife, Anora, are doing well in Fereldan. I have been thinking about you a lot lately and miss you very much. How is little David doing? Did you enjoy your trip to Orlais this summer? I would love to hear from you.
Over here in Ostagar, life has not been very easy for me. Joe has been acting very odd lately. We don’t have that chemistry and connection that we used to have 10 years ago. When I talk to him, it’s like I’m talking to a complete stranger. Maybe he is having an affair! I have a feeling that he is sleeping with one of maids behind my back. Who knows? And on top that, I caught Jimmy smoking cigarettes with the Bacon Brothers last week! If he keeps hanging around those criminals, I fear that he is going to turn into a hoodlum.
I feel like you are the only person I can talk to. I’ve just been so depressed lately. Please tell me what I should do about Joe and Jimmy. I’m concerned for the both of them. I hope you and your family are doing well. Please send my regards to them and reply to me soon.
Here is a template for a memo:
To: [First and last name] (email address)
From: [First and last name] (email address)
CC: [First and last name] (email address)
The contents of the memo are short, concise, and tell the recipient information.
Here is an example of a memo:
To: George Carver (email@example.com)
From: King Joseph Parabola (firstname.lastname@example.org)
CC: James Shepherd (j.shepherd @parabola.com)
Date: March 13, 2012
Re: Bethany Carver Incident
Bethany Carver was attacked by a bird on March 12, 2012. Unfortunately, she lost her nose in the incident. She was sent to Ostagar General Hospital shortly after and emergency surgery took place to repair her nose. Due to the need for immediate surgery, Parabola Inc. paid for the expenses. You now owe Parabola Inc. $10000.
Here is a template for a medical report:
Patient Name: [First and last name]
Reporting Physician’s Name: Dr. [First and last name]
This is a brief summary that tells the reader what the report is about. The most important features are stated, as well as the main conclusion.
This introduces the subject and explains the reason for the report. The who, what, when, where, and why should be included.
This section presents the findings of the physician in and organized and logical fashion.
Major points that can be drawn from the discussion are briefly stated. If there is more than one conclusion, state the main conclusion first, and the remaining conclusions in decreasing order of importance.
Here is an example of a medical report:
Date: March 13, 2012
Patient Name: Bethany Carver
Reporting Physician’s Name: Dr. James Shepherd
Bethany Carver is a young woman whose nose was removed by a bird. Her nose has been replaced through surgery and is expected to make a full recovery.
Bethany Carver was attacked by a bird on March 12, 2012 at 10:38 AM, which resulted in the mutilation of her nose. Carver’s nose was bitten off completely, which created a large wound that bled heavily. When paramedics arrived at the scene at 12:04 PM, Carver was administered Tylenol by mouth to temporarily stop the bleeding. Upon arrival at Ostagar General Hospital at 12:20 PM, Carver was immediately taken to the operating room, where emergency nose replacement surgery took place to replace her nose. Surgery was successfully completed at 5:30 PM.
Before the surgical procedure, initial inspection showed that the wound was located on the middle of the patient’s face; the nose was gone completely. In order to repair the patient’s nose, 500 mL of Robitussin was poured onto the wound. Robitussin promotes the growth and regeneration of body cells, which was perfect for this situation. Instant regeneration occurred after the administration of Robitussin and the patient was fully healed.
Bethany Carver’s surgery was successful. Her nose is fully healed and intact. However, she may feel pain in her nose in the first month after surgery. To relieve the pain, she may take Aspirin up to 4 times a day. If the pain persists after one month, she must see a doctor for an examination.
Diaries are personal reflections that are kept private and only the writer may read them. Entries are usually informal. The way that diary entries are written is entirely up to the writer, but the date should always be noted to easily remember when you wrote an entry. They can be long or short, be used to reflect on situations, and include photos or mementos.
Here is an example of a diary entry:
March 12, 2012
The strangest thing happened at work today! While I was watering the daffodils for King Joseph, Bethany got her nose bit off by bird. You don’t see things like that every day, that’s for sure. Serves that girl right! She has been way too touchy with the King. I always see her coming out of the King’s quarters late at night. I’m shocked that the Queen hasn’t noticed that her husband has been having an affair for nine years now. What a blind lady!
Other than Bethany’s incident, nothing special happened today. It was just another day today. After work, I felt pretty pooped, so I went home and watched Jersey Shore for four hours. Jersey Shore is great! Well, that’s it for now. Talk to you later, Diary.
Magazine articles are written in an inverted pyramid form from most to least important information. The lead paragraph tells the reader the who, what, when, where, and why of the article. After the lead paragraph, the writer must anticipate what other information regarding the article that the reader will want to know and answer any questions that readers may have. In addition, include quotes from witnesses or bystanders after the lead paragraph. In the conclusion of the article, the information is the least important. You may include information about a similar event or challenge, a salutation, or speculations.
Here is a template of a magazine article:
By [Author’s first and last name]● [Leading paragraph]
[Explanation of article from most to least important information]
Here is an example of a magazine article:
Killer Bird Mutilates Woman
By Leon Lai ● On March 12, 2012, Bethany Carver was doing her regular morning routine of doing laundry for the King of Ostagar. As she was hanging the King’s garments to dry, seemingly out of thin air, a rabid blackbird came swooping down on her. This ferocious animal dived down from the sky and assaulted Carver, leaving the scene with her nose in its mouth.
Carver was in agonizing pain during this horrific encounter. Blood was gushing everywhere from the area where her nose used to be. Luckily, Tom Flower, one of the King’s gardeners, was nearby when the catastrophe occurred and called for an ambulance. Carver was taken to Ostagar General Hospital, shortly after, where emergency nose replacement surgery took place. Carver is still in hospital recovering from her trauma and is going to make a full recovery.
“[The procedure] went very smoothly,” stated Dr. James Shepherd, Carver’s surgeon, “A full recovery is expected.”
“It was like nothing I’ve ever seen before,” said Tom Flower, “It all just happened in an instant!”
The vicious bird is still yet to be found. A rumour has arisen, stating that the bird escaped from the Ostagar Asylum for Animals. We went to the facility to ask some questions, but they refused to comment on the matter.
Thank you for reading my long post on how to write different kinds of letters. I hope that after reading this, you will be able to write better friendly letters, diary entries, memos, and maybe even better medical reports and magazine articles.
Emilio, Juan. A Common Blackbird in Gran Canaria, Canary Islands, Spain. Digital image. Wikimedia Commons. Wikimedia Foundation Inc., 12 Feb. 2011. Web. 14 Mar. 2012. <http://commons.wikimedia.org/wiki/File:Turdus_merula_-Gran_Canaria,_Canary_Islands,_Spain-8_(2).jpg>.